Assignment Prompt & Instructions
[>Management homework help](https://www.sweetstudy.com/fields/business-finance-management)
– 2 years ago
**files (2)**
– ## 586WEEK1.docx
– ## PROJ586_Sample_1_Microsoft_Charter1.docx
**## 586WEEK1.docx**
This week has two assignment deliverables, the project charter and a one- to two-page paper written in APA format, including references. These deliverables are worth 100 points total.
First, you need to decide on your project. You have two ways to proceed.
1. Use a sample project charter provided.
2. Create your own project charter based on your experience or using the project examples provided.
Regardless of the project you decide to move forward with, assume the business case for the project is approved to move forward.
Remember, when selecting a project of interest to you, specifically if you choose to create your own project charter, avoid picking one that is either too big or too small. For example, do not decide to build a new stadium for your local sports team (too big) or to plant your summer garden (too small). Consider your existing organization because there probably exists a need for a project to fix, improve, or expand your organization. Remember, a project can be a product, service, or even an operation. Be sure your selection is an actual project (temporary endeavor with start and end dates) and not routine work. Do not select a topic, such as a construction project, unless you understand construction well. Projects may vary from a few hundred thousand dollars to a few million dollars and should last between 6 months and 2 years. To ensure you are on the right track, contact your instructor with any questions.
**Assignment Instructions**
[**Choose the Project Charter Type**](https://devryu.instructure.com/courses/118116/pages/course-project-overview?module_item_id=15516349)
**Use a Sample Project Charter**
**Choose the type of project charter you want to create. There are three samples you can choose from, and they are listed below.**
[**PROJ586 Sample 1 Microsoft Charter**](https://devryu.instructure.com/courses/118116/files/17664502?wrap=1)
**Each of the sample project charters listed above is missing one or more of the required project charter sections, listed in the Complete the Project Charter tab below.**
·
**Find which sections are missing in the project charter you selected.**
·
**Provide what information you think should be added for each of the missing sections.**
·
**You have flexibility with the information you provide for any of the missing sections.**
**Create Your Own Project Charter**
**You can create your own project charter based on your experience or use a project example provided. When you create your project charter, make sure you include all of the required project charter sections listed below. If you don't know specific information regarding the project you decide to use, please note you may need to research some subject matter related to the type of project you select so that you understand the project better. However, it is understood this is a fictitious project so you can create information that may be needed to complete the project charter. Just make sure you provide the sources you used.**
**Project Examples**
·
**Constructing a building or facility**
·
**Designing a new transportation vehicle**
·
**Acquiring a new accounting or payroll system**
·
**Opening a nail salon**
·
**Starting a motorcycle shop**
·
**Planning a wedding or event**
·
**Implementing a new sales process**
·
**Developing a new call center for the organization**
·
**Translating a Japanese book into English**
·
**Starting a Jewish bakery**
·
**Planning an urban community outreach center**
·
**Creating a mental health help line for your organization**
·
**Starting an international food store**
·
**Creating a women's health clinic in an underprivileged neighborhood**
·
**Organizing a diversity, equity, and inclusion (DEI) awareness month celebration**
[**Complete the Project Charter**](https://devryu.instructure.com/courses/118116/pages/course-project-overview?module_item_id=15516349)
·
**Complete the project charter, be sure to include the following required sections.**
·
**A mission**
·
**Description of the project**
·
**Objectives**
·
**Milestones**
·
**Budget**
·
**User acceptance**
·
**Assumptions**
·
**Constraints**
·
**Major risks**
·
**Key stakeholders**
[**Write a Paper**](https://devryu.instructure.com/courses/118116/pages/course-project-overview?module_item_id=15516349)
·
**Write a one- to two-page paper to address the following. Ensure that the paper is written in APA format and includes the appropriate references.**
·
**Explain how the project will help fulfill the needs of the organization.**
·
**Discuss how the project charter is an important tool that ensures the project supports the organization's strategic objectives.**
·
**Review Figure 1-1 in the**
**_PMBOK® Guide_ _(seventh edition)_, which is located in the Week 1 Lesson. Explain which two principles of project management (of the 12 principles listed in the diagram) you believe are imperative to ensure your project is a success and why.**
·
**When you upload your assignment, make sure you provide your newly created project charter and the one- to two-page paper addressing the above items.**
·
**Please note you may need to research some subject matter related to the type of project you select so that you understand the project better.**
**## PROJ586_Sample_1_Microsoft_Charter1.docx**
Table of Contents
Project Scope 2
Objectives 2
Conditions, Constraints, Assumptions, Risks, and Deliverables 3
Conditions 3
Constraints 3
Assumptions 3
High-Level Initial Risks 3
Deliverables 4
Benefits 4
Project Team 4
Additional Information 4
Project Plan Requirements 5
Project Size 5
Project Success Measures 5
Acceptance 5
**Project Charter**
Microsoft Windows 10 1709 Version to 21H2 Version Upgrade
## Project Scope
The Comptroller Office has exactly 680 devices (desktops and laptops) in use by the employees. These devices are used to support the services provided by the Comptroller Office’s employees to residents, other agencies, and visitors. Some of these devices are used in other organization internal departments. The referenced devices are currently on MS (Microsoft) Windows 10 version 1709.
The information technology resources will upgrade existing Microsoft Windows 10 version 1709 to 21H2 version to address device vulnerabilities, as well as for continued Microsoft Support. The support for Microsoft Windows 10 version 1709 ended on October 13, 2020. Migration to 21H2 version will extend the support to October 14. The operating system upgrade will be applied to all Windows devices.
## Objectives
1. Upgrade all FCCC-owned end-user devices with Microsoft Windows 10 Version 1709 to Version 21H2.
2. Document and track the upgrade of devices to new version.
3. Ensure peripheral devices’ compatibility and address any associated unknown issues.
4. Ensure all enterprise applications compatibility and address any associated unknown issues.
5. Test new version to confirm existing functionality works as expected prior to enterprise-wide deployment utilizing DoIT team.
## Conditions, Constraints, Assumptions, Risks, and Deliverables
The Microsoft Windows 10 1709 Version to 21H2 Version Upgrade project is expected to be completed before end of 2023 Q1 (March 31, 2023).
### Conditions
1. This project will require the support of the sponsor, as well as the understanding and support of all stakeholders.
2. This project is a technology initiative with the sole purpose of upgrading Microsoft operating system to the supported version of the respective software.
3. Due to the current COVID pandemic, the upgrades will primarily be performed remotely; however, an option will also be given to the employees to drop the device in the office for upgrade, in case the remote upgrade is unsuccessful.
### Constraints
1. Physical location of device(s) to be upgraded
2. Connection speeds for remote device(s)
3. Third party hardware/software versions availability per identified compatibility issues with 21H2 version
### Assumptions
1. Necessary technical infrastructure/environments will be in place for project execution, including software licenses and availability.
2. Project has full support of sponsor and the necessary resources/subject matter experts will be facilitated as outlined in the project plan to complete tasks schedule.
3. Define rollout priority for each department and corresponding divisions.
4. Identify all devices to be upgraded prior to starting the upgrade.
5. Confirm software compatibility with all vendors prior of Windows 10 21H2 deployment.
6. Confirm all peripheral devices’ associated driver version compatibility with Windows 10 21H2.
### High-Level Initial Risks
1. Loss of resources
2. Hardware failure
3. Loss or lack of optimal connection speed for the upgrade
4. Computers switching to sleep mode as per group policy
5. Inadequate software and/or hardware compatibility
6. Unforeseen compatibility issues resulting from delayed vendor support
### Deliverables
1. Fully functional upgraded devices
2. Extended Microsoft support to October 14, 2025
## Benefits
The major benefit of this upgrade is to address the security vulnerability and extend the MS support for the current devices. Additionally, this upgrade will provide the following.
1. Stronger malware security tools
2. Safer web browsing
3. Efficient Windows 10 updates
4. Enhanced device performance and new features
## Project Team
The key members of the project team are the following.
1.
**Sponsor(s)**:
2.
**Project Leader(s)**:
3.
**Project Manager**
4.
**Project Team**:
a.
_IT Infrastructure Services_
b.
_IT Customer Interface Services_
c.
_IT Admin (Network)_
d.
_IT Innovative Application Solutions_
## Additional Information
**Staffing:** The project manager will work with all functional leads to determine the skill requirements necessary for the project and provide them, along with specific team member names, to the appropriate functional managers. The project leader will reconcile any conflicts in scheduling of personnel. The project will utilize information technology resources to assist in the upgrade effort to newer version of the operating system.
**Budget:** The initial estimate of the project cost is $500,000. This budget will not be exceeded without authorization from the project sponsor.
**Contracts**: All contracts for vendor services will be managed electronically.
**Communications:** Weekly and Monthly status reports will be provided to the Sponsor, Leader, Stakeholders and Team via the ClerkNet Project Portal and weekly emails.
**Planning/Tracking:** Weekly status reports will be provided to the Sponsors, Leader, Stakeholders and Team via the Project Dashboard on the Project Management Portal. There will also be recurring team meetings, the frequency which will be established after project kick-off and agreed upon by the team.
**Change Control** – Changes, updates, and/or additions that impact the project scope, time and budget, implementation methodology, and proposed solution must go through the change approval, including technical design and business process changes, proposed as workarounds, to address technology defects. The project manager will solicit information from the project team to create a change request and will review proposed changes with the project sponsor(s) and the project leader to determine need and viability. The core project team cannot authorize any of the before-mentioned changes,
_only_ the project sponsor(s) has change approval authority.
## Project Plan Requirements
The project manager will provide a preliminary project plan based on work estimates provided by the applicable team members and vendor. The project plan will include a description of the work and schedules and will be reviewed with the team during the project kick-off meeting for finalization and baselining.
## Project Size
Based on the scope outlined in this charter and technical information known to date, this project has been estimated to be an intermediate-small project with an estimated elapsed duration of 6–12 months. This project has been scored and weighed with a low impact on the organization and a high probability of success.
## Project Success Measures
The success of this project will be measured by following key performance metrics, which will be reported weekly as part of the project status report.
· Fully functional devices at the end of the project.
· Project metrics will measure project progress against the baselined project schedule.
## Acceptance
Project Sponsor Signature:
Project Leader Signature:
Project Manager Signature:
**image2.png**
**image1.png**
**## PROJ586_Sample_1_Microsoft_Charter1.docx**
Table of Contents
Project Scope 2
Objectives 2
Conditions, Constraints, Assumptions, Risks, and Deliverables 3
Conditions 3
Constraints 3
Assumptions 3
High-Level Initial Risks 3
Deliverables 4
Benefits 4
Project Team 4
Additional Information 4
Project Plan Requirements 5
Project Size 5
Project Success Measures 5
Acceptance 5
**Project Charter**
Microsoft Windows 10 1709 Version to 21H2 Version Upgrade
## Project Scope
The Comptroller Office has exactly 680 devices (desktops and laptops) in use by the employees. These devices are used to support the services provided by the Comptroller Office’s employees to residents, other agencies, and visitors. Some of these devices are used in other organization internal departments. The referenced devices are currently on MS (Microsoft) Windows 10 version 1709.
The information technology resources will upgrade existing Microsoft Windows 10 version 1709 to 21H2 version to address device vulnerabilities, as well as for continued Microsoft Support. The support for Microsoft Windows 10 version 1709 ended on October 13, 2020. Migration to 21H2 version will extend the support to October 14. The operating system upgrade will be applied to all Windows devices.
## Objectives
1. Upgrade all FCCC-owned end-user devices with Microsoft Windows 10 Version 1709 to Version 21H2.
2. Document and track the upgrade of devices to new version.
3. Ensure peripheral devices’ compatibility and address any associated unknown issues.
4. Ensure all enterprise applications compatibility and address any associated unknown issues.
5. Test new version to confirm existing functionality works as expected prior to enterprise-wide deployment utilizing DoIT team.
## Conditions, Constraints, Assumptions, Risks, and Deliverables
The Microsoft Windows 10 1709 Version to 21H2 Version Upgrade project is expected to be completed before end of 2023 Q1 (March 31, 2023).
### Conditions
1. This project will require the support of the sponsor, as well as the understanding and support of all stakeholders.
2. This project is a technology initiative with the sole purpose of upgrading Microsoft operating system to the supported version of the respective software.
3. Due to the current COVID pandemic, the upgrades will primarily be performed remotely; however, an option will also be given to the employees to drop the device in the office for upgrade, in case the remote upgrade is unsuccessful.
### Constraints
1. Physical location of device(s) to be upgraded
2. Connection speeds for remote device(s)
3. Third party hardware/software versions availability per identified compatibility issues with 21H2 version
### Assumptions
1. Necessary technical infrastructure/environments will be in place for project execution, including software licenses and availability.
2. Project has full support of sponsor and the necessary resources/subject matter experts will be facilitated as outlined in the project plan to complete tasks schedule.
3. Define rollout priority for each department and corresponding divisions.
4. Identify all devices to be upgraded prior to starting the upgrade.
5. Confirm software compatibility with all vendors prior of Windows 10 21H2 deployment.
6. Confirm all peripheral devices’ associated driver version compatibility with Windows 10 21H2.
### High-Level Initial Risks
1. Loss of resources
2. Hardware failure
3. Loss or lack of optimal connection speed for the upgrade
4. Computers switching to sleep mode as per group policy
5. Inadequate software and/or hardware compatibility
6. Unforeseen compatibility issues resulting from delayed vendor support
### Deliverables
1. Fully functional upgraded devices
2. Extended Microsoft support to October 14, 2025
## Benefits
The major benefit of this upgrade is to address the security vulnerability and extend the MS support for the current devices. Additionally, this upgrade will provide the following.
1. Stronger malware security tools
2. Safer web browsing
3. Efficient Windows 10 updates
4. Enhanced device performance and new features
## Project Team
The key members of the project team are the following.
1.
**Sponsor(s)**:
2.
**Project Leader(s)**:
3.
**Project Manager**
4.
**Project Team**:
a.
_IT Infrastructure Services_
b.
_IT Customer Interface Services_
c.
_IT Admin (Network)_
d.
_IT Innovative Application Solutions_
## Additional Information
**Staffing:** The project manager will work with all functional leads to determine the skill requirements necessary for the project and provide them, along with specific team member names, to the appropriate functional managers. The project leader will reconcile any conflicts in scheduling of personnel. The project will utilize information technology resources to assist in the upgrade effort to newer version of the operating system.
**Budget:** The initial estimate of the project cost is $500,000. This budget will not be exceeded without authorization from the project sponsor.
**Contracts**: All contracts for vendor services will be managed electronically.
**Communications:** Weekly and Monthly status reports will be provided to the Sponsor, Leader, Stakeholders and Team via the ClerkNet Project Portal and weekly emails.
**Planning/Tracking:** Weekly status reports will be provided to the Sponsors, Leader, Stakeholders and Team via the Project Dashboard on the Project Management Portal. There will also be recurring team meetings, the frequency which will be established after project kick-off and agreed upon by the team.
**Change Control** – Changes, updates, and/or additions that impact the project scope, time and budget, implementation methodology, and proposed solution must go through the change approval, including technical design and business process changes, proposed as workarounds, to address technology defects. The project manager will solicit information from the project team to create a change request and will review proposed changes with the project sponsor(s) and the project leader to determine need and viability. The core project team cannot authorize any of the before-mentioned changes,
_only_ the project sponsor(s) has change approval authority.
## Project Plan Requirements
The project manager will provide a preliminary project plan based on work estimates provided by the applicable team members and vendor. The project plan will include a description of the work and schedules and will be reviewed with the team during the project kick-off meeting for finalization and baselining.
## Project Size
Based on the scope outlined in this charter and technical information known to date, this project has been estimated to be an intermediate-small project with an estimated elapsed duration of 6–12 months. This project has been scored and weighed with a low impact on the organization and a high probability of success.
## Project Success Measures
The success of this project will be measured by following key performance metrics, which will be reported weekly as part of the project status report.
· Fully functional devices at the end of the project.
· Project metrics will measure project progress against the baselined project schedule.
## Acceptance
Project Sponsor Signature:
Project Leader Signature:
Project Manager Signature:
**image2.png**
**image1.png**
**## 586WEEK1.docx**
This week has two assignment deliverables, the project charter and a one- to two-page paper written in APA format, including references. These deliverables are worth 100 points total.
First, you need to decide on your project. You have two ways to proceed.
1. Use a sample project charter provided.
2. Create your own project charter based on your experience or using the project examples provided.
Regardless of the project you decide to move forward with, assume the business case for the project is approved to move forward.
Remember, when selecting a project of interest to you, specifically if you choose to create your own project charter, avoid picking one that is either too big or too small. For example, do not decide to build a new stadium for your local sports team (too big) or to plant your summer garden (too small). Consider your existing organization because there probably exists a need for a project to fix, improve, or expand your organization. Remember, a project can be a product, service, or even an operation. Be sure your selection is an actual project (temporary endeavor with start and end dates) and not routine work. Do not select a topic, such as a construction project, unless you understand construction well. Projects may vary from a few hundred thousand dollars to a few million dollars and should last between 6 months and 2 years. To ensure you are on the right track, contact your instructor with any questions.
**Assignment Instructions**
[**Choose the Project Charter Type**](https://devryu.instructure.com/courses/118116/pages/course-project-overview?module_item_id=15516349)
**Use a Sample Project Charter**
**Choose the type of project charter you want to create. There are three samples you can choose from, and they are listed below.**
[**PROJ586 Sample 1 Microsoft Charter**](https://devryu.instructure.com/courses/118116/files/17664502?wrap=1)
**Each of the sample project charters listed above is missing one or more of the required project charter sections, listed in the Complete the Project Charter tab below.**
·
**Find which sections are missing in the project charter you selected.**
·
**Provide what information you think should be added for each of the missing sections.**
·
**You have flexibility with the information you provide for any of the missing sections.**
**Create Your Own Project Charter**
**You can create your own project charter based on your experience or use a project example provided. When you create your project charter, make sure you include all of the required project charter sections listed below. If you don't know specific information regarding the project you decide to use, please note you may need to research some subject matter related to the type of project you select so that you understand the project better. However, it is understood this is a fictitious project so you can create information that may be needed to complete the project charter. Just make sure you provide the sources you used.**
**Project Examples**
·
**Constructing a building or facility**
·
**Designing a new transportation vehicle**
·
**Acquiring a new accounting or payroll system**
·
**Opening a nail salon**
·
**Starting a motorcycle shop**
·
**Planning a wedding or event**
·
**Implementing a new sales process**
·
**Developing a new call center for the organization**
·
**Translating a Japanese book into English**
·
**Starting a Jewish bakery**
·
**Planning an urban community outreach center**
·
**Creating a mental health help line for your organization**
·
**Starting an international food store**
·
**Creating a women's health clinic in an underprivileged neighborhood**
·
**Organizing a diversity, equity, and inclusion (DEI) awareness month celebration**
[**Complete the Project Charter**](https://devryu.instructure.com/courses/118116/pages/course-project-overview?module_item_id=15516349)
·
**Complete the project charter, be sure to include the following required sections.**
·
**A mission**
·
**Description of the project**
·
**Objectives**
·
**Milestones**
·
**Budget**
·
**User acceptance**
·
**Assumptions**
·
**Constraints**
·
**Major risks**
·
**Key stakeholders**
[**Write a Paper**](https://devryu.instructure.com/courses/118116/pages/course-project-overview?module_item_id=15516349)
·
**Write a one- to two-page paper to address the following. Ensure that the paper is written in APA format and includes the appropriate references.**
·
**Explain how the project will help fulfill the needs of the organization.**
·
**Discuss how the project charter is an important tool that ensures the project supports the organization's strategic objectives.**
·
**Review Figure 1-1 in the**
**_PMBOK® Guide_ _(seventh edition)_, which is located in the Week 1 Lesson. Explain which two principles of project management (of the 12 principles listed in the diagram) you believe are imperative to ensure your project is a success and why.**
·
**When you upload your assignment, make sure you provide your newly created project charter and the one- to two-page paper addressing the above items.**
·
**Please note you may need to research some subject matter related to the type of project you select so that you understand the project better.**
**## PROJ586_Sample_1_Microsoft_Charter1.docx**
Table of Contents
Project Scope 2
Objectives 2
Conditions, Constraints, Assumptions, Risks, and Deliverables 3
Conditions 3
Constraints 3
Assumptions 3
High-Level Initial Risks 3
Deliverables 4
Benefits 4
Project Team 4
Additional Information 4
Project Plan Requirements 5
Project Size 5
Project Success Measures 5
Acceptance 5
**Project Charter**
Microsoft Windows 10 1709 Version to 21H2 Version Upgrade
## Project Scope
The Comptroller Office has exactly 680 devices (desktops and laptops) in use by the employees. These devices are used to support the services provided by the Comptroller Office’s employees to residents, other agencies, and visitors. Some of these devices are used in other organization internal departments. The referenced devices are currently on MS (Microsoft) Windows 10 version 1709.
The information technology resources will upgrade existing Microsoft Windows 10 version 1709 to 21H2 version to address device vulnerabilities, as well as for continued Microsoft Support. The support for Microsoft Windows 10 version 1709 ended on October 13, 2020. Migration to 21H2 version will extend the support to October 14. The operating system upgrade will be applied to all Windows devices.
## Objectives
1. Upgrade all FCCC-owned end-user devices with Microsoft Windows 10 Version 1709 to Version 21H2.
2. Document and track the upgrade of devices to new version.
3. Ensure peripheral devices’ compatibility and address any associated unknown issues.
4. Ensure all enterprise applications compatibility and address any associated unknown issues.
5. Test new version to confirm existing functionality works as expected prior to enterprise-wide deployment utilizing DoIT team.
## Conditions, Constraints, Assumptions, Risks, and Deliverables
The Microsoft Windows 10 1709 Version to 21H2 Version Upgrade project is expected to be completed before end of 2023 Q1 (March 31, 2023).
### Conditions
1. This project will require the support of the sponsor, as well as the understanding and support of all stakeholders.
2. This project is a technology initiative with the sole purpose of upgrading Microsoft operating system to the supported version of the respective software.
3. Due to the current COVID pandemic, the upgrades will primarily be performed remotely; however, an option will also be given to the employees to drop the device in the office for upgrade, in case the remote upgrade is unsuccessful.
### Constraints
1. Physical location of device(s) to be upgraded
2. Connection speeds for remote device(s)
3. Third party hardware/software versions availability per identified compatibility issues with 21H2 version
### Assumptions
1. Necessary technical infrastructure/environments will be in place for project execution, including software licenses and availability.
2. Project has full support of sponsor and the necessary resources/subject matter experts will be facilitated as outlined in the project plan to complete tasks schedule.
3. Define rollout priority for each department and corresponding divisions.
4. Identify all devices to be upgraded prior to starting the upgrade.
5. Confirm software compatibility with all vendors prior of Windows 10 21H2 deployment.
6. Confirm all peripheral devices’ associated driver version compatibility with Windows 10 21H2.
### High-Level Initial Risks
1. Loss of resources
2. Hardware failure
3. Loss or lack of optimal connection speed for the upgrade
4. Computers switching to sleep mode as per group policy
5. Inadequate software and/or hardware compatibility
6. Unforeseen compatibility issues resulting from delayed vendor support
### Deliverables
1. Fully functional upgraded devices
2. Extended Microsoft support to October 14, 2025
## Benefits
The major benefit of this upgrade is to address the security vulnerability and extend the MS support for the current devices. Additionally, this upgrade will provide the following.
1. Stronger malware security tools
2. Safer web browsing
3. Efficient Windows 10 updates
4. Enhanced device performance and new features
## Project Team
The key members of the project team are the following.
1.
**Sponsor(s)**:
2.
**Project Leader(s)**:
3.
**Project Manager**
4.
**Project Team**:
a.
_IT Infrastructure Services_
b.
_IT Customer Interface Services_
c.
_IT Admin (Network)_
d.
_IT Innovative Application Solutions_
## Additional Information
**Staffing:** The project manager will work with all functional leads to determine the skill requirements necessary for the project and provide them, along with specific team member names, to the appropriate functional managers. The project leader will reconcile any conflicts in scheduling of personnel. The project will utilize information technology resources to assist in the upgrade effort to newer version of the operating system.
**Budget:** The initial estimate of the project cost is $500,000. This budget will not be exceeded without authorization from the project sponsor.
**Contracts**: All contracts for vendor services will be managed electronically.
**Communications:** Weekly and Monthly status reports will be provided to the Sponsor, Leader, Stakeholders and Team via the ClerkNet Project Portal and weekly emails.
**Planning/Tracking:** Weekly status reports will be provided to the Sponsors, Leader, Stakeholders and Team via the Project Dashboard on the Project Management Portal. There will also be recurring team meetings, the frequency which will be established after project kick-off and agreed upon by the team.
**Change Control** – Changes, updates, and/or additions that impact the project scope, time and budget, implementation methodology, and proposed solution must go through the change approval, including technical design and business process changes, proposed as workarounds, to address technology defects. The project manager will solicit information from the project team to create a change request and will review proposed changes with the project sponsor(s) and the project leader to determine need and viability. The core project team cannot authorize any of the before-mentioned changes,
_only_ the project sponsor(s) has change approval authority.
## Project Plan Requirements
The project manager will provide a preliminary project plan based on work estimates provided by the applicable team members and vendor. The project plan will include a description of the work and schedules and will be reviewed with the team during the project kick-off meeting for finalization and baselining.
## Project Size
Based on the scope outlined in this charter and technical information known to date, this project has been estimated to be an intermediate-small project with an estimated elapsed duration of 6–12 months. This project has been scored and weighed with a low impact on the organization and a high probability of success.
## Project Success Measures
The success of this project will be measured by following key performance metrics, which will be reported weekly as part of the project status report.
· Fully functional devices at the end of the project.
· Project metrics will measure project progress against the baselined project schedule.
## Acceptance
Project Sponsor Signature:
Project Leader Signature:
Project Manager Signature:
**image2.png**
**image1.png**
**## 586WEEK1.docx**
This week has two assignment deliverables, the project charter and a one- to two-page paper written in APA format, including references. These deliverables are worth 100 points total.
First, you need to decide on your project. You have two ways to proceed.
1. Use a sample project charter provided.
2. Create your own project charter based on your experience or using the project examples provided.
Regardless of the project you decide to move forward with, assume the business case for the project is approved to move forward.
Remember, when selecting a project of interest to you, specifically if you choose to create your own project charter, avoid picking one that is either too big or too small. For example, do not decide to build a new stadium for your local sports team (too big) or to plant your summer garden (too small). Consider your existing organization because there probably exists a need for a project to fix, improve, or expand your organization. Remember, a project can be a product, service, or even an operation. Be sure your selection is an actual project (temporary endeavor with start and end dates) and not routine work. Do not select a topic, such as a construction project, unless you understand construction well. Projects may vary from a few hundred thousand dollars to a few million dollars and should last between 6 months and 2 years. To ensure you are on the right track, contact your instructor with any questions.
**Assignment Instructions**
[**Choose the Project Charter Type**](https://devryu.instructure.com/courses/118116/pages/course-project-overview?module_item_id=15516349)
**Use a Sample Project Charter**
**Choose the type of project charter you want to create. There are three samples you can choose from, and they are listed below.**
[**PROJ586 Sample 1 Microsoft Charter**](https://devryu.instructure.com/courses/118116/files/17664502?wrap=1)
**Each of the sample project charters listed above is missing one or more of the required project charter sections, listed in the Complete the Project Charter tab below.**
·
**Find which sections are missing in the project charter you selected.**
·
**Provide what information you think should be added for each of the missing sections.**
·
**You have flexibility with the information you provide for any of the missing sections.**
**Create Your Own Project Charter**
**You can create your own project charter based on your experience or use a project example provided. When you create your project charter, make sure you include all of the required project charter sections listed below. If you don't know specific information regarding the project you decide to use, please note you may need to research some subject matter related to the type of project you select so that you understand the project better. However, it is understood this is a fictitious project so you can create information that may be needed to complete the project charter. Just make sure you provide the sources you used.**
**Project Examples**
·
**Constructing a building or facility**
·
**Designing a new transportation vehicle**
·
**Acquiring a new accounting or payroll system**
·
**Opening a nail salon**
·
**Starting a motorcycle shop**
·
**Planning a wedding or event**
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**Implementing a new sales process**
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**Developing a new call center for the organization**
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**Translating a Japanese book into English**
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**Starting a Jewish bakery**
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**Planning an urban community outreach center**
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**Creating a mental health help line for your organization**
·
**Starting an international food store**
·
**Creating a women's health clinic in an underprivileged neighborhood**
·
**Organizing a diversity, equity, and inclusion (DEI) awareness month celebration**
[**Complete the Project Charter**](https://devryu.instructure.com/courses/118116/pages/course-project-overview?module_item_id=15516349)
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**Complete the project charter, be sure to include the following required sections.**
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**A mission**
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**Description of the project**
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**Objectives**
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**Milestones**
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**Budget**
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**User acceptance**
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**Assumptions**
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**Constraints**
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**Major risks**
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**Key stakeholders**
[**Write a Paper**](https://devryu.instructure.com/courses/118116/pages/course-project-overview?module_item_id=15516349)
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**Write a one- to two-page paper to address the following. Ensure that the paper is written in APA format and includes the appropriate references.**
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**Explain how the project will help fulfill the needs of the organization.**
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**Discuss how the project charter is an important tool that ensures the project supports the organization's strategic objectives.**
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**Review Figure 1-1 in the**
**_PMBOK® Guide_ _(seventh edition)_, which is located in the Week 1 Lesson. Explain which two principles of project management (of the 12 principles listed in the diagram) you believe are imperative to ensure your project is a success and why.**
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**When you upload your assignment, make sure you provide your newly created project charter and the one- to two-page paper addressing the above items.**
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**Please note you may need to research some subject matter related to the type of project you select so that you understand the project better.**
**## PROJ586_Sample_1_Microsoft_Charter1.docx**
Table of Contents
Project Scope 2
Objectives 2
Conditions, Constraints, Assumptions, Risks, and Deliverables 3
Conditions 3
Constraints 3
Assumptions 3
High-Level Initial Risks 3
Deliverables 4
Benefits 4
Project Team 4
Additional Information 4
Project Plan Requirements 5
Project Size 5
Project Success Measures 5
Acceptance 5
**Project Charter**
Microsoft Windows 10 1709 Version to 21H2 Version Upgrade
## Project Scope
The Comptroller Office has exactly 680 devices (desktops and laptops) in use by the employees. These devices are used to support the services provided by the Comptroller Office’s employees to residents, other agencies, and visitors. Some of these devices are used in other organization internal departments. The referenced devices are currently on MS (Microsoft) Windows 10 version 1709.
The information technology resources will upgrade existing Microsoft Windows 10 version 1709 to 21H2 version to address device vulnerabilities, as well as for continued Microsoft Support. The support for Microsoft Windows 10 version 1709 ended on October 13, 2020. Migration to 21H2 version will extend the support to October 14. The operating system upgrade will be applied to all Windows devices.
## Objectives
1. Upgrade all FCCC-owned end-user devices with Microsoft Windows 10 Version 1709 to Version 21H2.
2. Document and track the upgrade of devices to new version.
3. Ensure peripheral devices’ compatibility and address any associated unknown issues.
4. Ensure all enterprise applications compatibility and address any associated unknown issues.
5. Test new version to confirm existing functionality works as expected prior to enterprise-wide deployment utilizing DoIT team.
## Conditions, Constraints, Assumptions, Risks, and Deliverables
The Microsoft Windows 10 1709 Version to 21H2 Version Upgrade project is expected to be completed before end of 2023 Q1 (March 31, 2023).
### Conditions
1. This project will require the support of the sponsor, as well as the understanding and support of all stakeholders.
2. This project is a technology initiative with the sole purpose of upgrading Microsoft operating system to the supported version of the respective software.
3. Due to the current COVID pandemic, the upgrades will primarily be performed remotely; however, an option will also be given to the employees to drop the device in the office for upgrade, in case the remote upgrade is unsuccessful.
### Constraints
1. Physical location of device(s) to be upgraded
2. Connection speeds for remote device(s)
3. Third party hardware/software versions availability per identified compatibility issues with 21H2 version
### Assumptions
1. Necessary technical infrastructure/environments will be in place for project execution, including software licenses and availability.
2. Project has full support of sponsor and the necessary resources/subject matter experts will be facilitated as outlined in the project plan to complete tasks schedule.
3. Define rollout priority for each department and corresponding divisions.
4. Identify all devices to be upgraded prior to starting the upgrade.
5. Confirm software compatibility with all vendors prior of Windows 10 21H2 deployment.
6. Confirm all peripheral devices’ associated driver version compatibility with Windows 10 21H2.
### High-Level Initial Risks
1. Loss of resources
2. Hardware failure
3. Loss or lack of optimal connection speed for the upgrade
4. Computers switching to sleep mode as per group policy
5. Inadequate software and/or hardware compatibility
6. Unforeseen compatibility issues resulting from delayed vendor support
### Deliverables
1. Fully functional upgraded devices
2. Extended Microsoft support to October 14, 2025
## Benefits
The major benefit of this upgrade is to address the security vulnerability and extend the MS support for the current devices. Additionally, this upgrade will provide the following.
1. Stronger malware security tools
2. Safer web browsing
3. Efficient Windows 10 updates
4. Enhanced device performance and new features
## Project Team
The key members of the project team are the following.
1.
**Sponsor(s)**:
2.
**Project Leader(s)**:
3.
**Project Manager**
4.
**Project Team**:
a.
_IT Infrastructure Services_
b.
_IT Customer Interface Services_
c.
_IT Admin (Network)_
d.
_IT Innovative Application Solutions_
## Additional Information
**Staffing:** The project manager will work with all functional leads to determine the skill requirements necessary for the project and provide them, along with specific team member names, to the appropriate functional managers. The project leader will reconcile any conflicts in scheduling of personnel. The project will utilize information technology resources to assist in the upgrade effort to newer version of the operating system.
**Budget:** The initial estimate of the project cost is $500,000. This budget will not be exceeded without authorization from the project sponsor.
**Contracts**: All contracts for vendor services will be managed electronically.
**Communications:** Weekly and Monthly status reports will be provided to the Sponsor, Leader, Stakeholders and Team via the ClerkNet Project Portal and weekly emails.
**Planning/Tracking:** Weekly status reports will be provided to the Sponsors, Leader, Stakeholders and Team via the Project Dashboard on the Project Management Portal. There will also be recurring team meetings, the frequency which will be established after project kick-off and agreed upon by the team.
**Change Control** – Changes, updates, and/or additions that impact the project scope, time and budget, implementation methodology, and proposed solution must go through the change approval, including technical design and business process changes, proposed as workarounds, to address technology defects. The project manager will solicit information from the project team to create a change request and will review proposed changes with the project sponsor(s) and the project leader to determine need and viability. The core project team cannot authorize any of the before-mentioned changes,
_only_ the project sponsor(s) has change approval authority.
## Project Plan Requirements
The project manager will provide a preliminary project plan based on work estimates provided by the applicable team members and vendor. The project plan will include a description of the work and schedules and will be reviewed with the team during the project kick-off meeting for finalization and baselining.
## Project Size
Based on the scope outlined in this charter and technical information known to date, this project has been estimated to be an intermediate-small project with an estimated elapsed duration of 6–12 months. This project has been scored and weighed with a low impact on the organization and a high probability of success.
## Project Success Measures
The success of this project will be measured by following key performance metrics, which will be reported weekly as part of the project status report.
· Fully functional devices at the end of the project.
· Project metrics will measure project progress against the baselined project schedule.
## Acceptance
Project Sponsor Signature:
Project Leader Signature:
Project Manager Signature:
**image2.png**
**image1.png**