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[>Management homework help](https://www.sweetstudy.com/fields/business-finance-management) – 2 years ago **files (2)** – ## 586WEEK2.docx – ## Communications_Management_Plan_Sample.docx **## 586WEEK2.docx** Your Course Project is moving forward as you now have an approved project charter. At this…
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[>Management homework help](https://www.sweetstudy.com/fields/business-finance-management)
– 2 years ago
**files (2)**
– ## 586WEEK2.docx
– ## Communications_Management_Plan_Sample.docx
**## 586WEEK2.docx**
Your Course Project is moving forward as you now have an approved project charter. At this point, we want to make sure your Course Project is fitting into the broader organizational structure for the organization you are using while also creating a communication management plan to ensure communication is a best practice. Create a Word document that includes the following sections.
1. Describe the organizational structure.
· Describe the type of the organizational structure that you believe would best suit the company for your course project and why.
2. Create a communications management plan.
· You can review a
**See attachment**. The goal of a communications management plan is to ensure that communication, which is important for all projects, is established. The lines of communication need to be defined so that project managers, project team members, the client and customer, and all relevant stakeholders understand how to properly ensure communication is directed and recorded so there is no confusion. Remember, your responsibility as a project manager is to control the flow of communication. Not having an effective communications management plan can reduce the influence a project manager has. Also, keep in mind communication and types of communication are different for every organization. Your focus for your communication plan will focus specifically on items and events. Therefore, create a communication management plan using the template provided. You can use Excel or Word. The columns will be the following. Review the video for more details about each columns.
· Item/event
· Purpose
· Audience
· Date/frequency
· Who is responsible?
· Authority to release?
**Video**
Check out this 6-minute 9-second
_Project Management: Creating a Communications Plan_ YouTube video.
[https://www.youtube.com/embed/DUE2GqpZbpw](https://www.youtube.com/embed/DUE2GqpZbpw)
3. Create a RAM or a RACI matrix.
· Research a responsibility assignment matrix (RAM) or a responsible, accountable, consulted, and informed (RACI) matrix for the key stakeholders in your project. You may not know the individual's names, so you can complete this part of the assignment using the position or role the stakeholder fulfills for your project.
**## Communications_Management_Plan_Sample.docx**
**_Project/Company Name_**
## Communications Management Plan
## Overview
**The purpose of a communications managements plan is to document the key elements of a communications strategy, including** **· frequency (schedule);** **· method of delivery;** **· recipients;** **· format; and** **· owner.** **Effective communication can be** **· formal or informal;** **· verbal or written; and** **· periodic or as needed.** **Elements to Include in the Communications Management Plan**
### The format of a communications management plan can vary, but they should include the following types of information. **| | | | | | | — | — | — | — | — | | **VERBAL COMMUNICATION** | | **WHAT** | **WHEN** | **WHERE** | **OWNER** | **ATTENDEES** | | **Type of Meeting** | **Frequency** **Day** **Time** | **Meeting Location** | **Meeting Owner** | **Project Team Members (it is good to identify them by role or title if possible)** |****| | | | | | | — | — | — | — | — | | **WRITTEN COMMUNICATION** | | **WHAT** | **WHEN** | **METHOD OF DELIVERY** | **SENDER** | **RECEIVER** | | **Type of Communication** | **Frequency** **Day _(if applicable)_** | **Electronic?** **Paper?** | **Person or Group responsible for sending** | **Person or Group who receives the information** |****Example Of A Communications Management Plan:** **This document outlines the plan of communication for the XYZ Project Team.****| | | | | | | — | — | — | — | — | | **WHAT** | **WHEN** | **WHERE** | **OWNER** | **ATTENDEES** | | **Status Meeting** | **Every 2 weeks** **Monday** **10-noon** | **28G1** | **Project Manager** | **Project Team** | | **Called Meetings** | **As Needed** | **TBD** | **Person who calls and leads meeting** | **To Be Determined** |****| | | | | | | — | — | — | — | — | | **WRITTEN COMMUNICATION** | | **WHAT** | **DUE WHEN** | **METHOD OF DELIVERY** | **SENDER** | **RECEIVER** | | **Meeting Minutes** | **Two days after the meeting** | **E-mail** | **Note Taker** | **All participants** | | **Action Item Log** | **Four days after the PMO Status meeting** | **E-mail** | **Note Taker** | **All participants** | | **Meeting Agenda** | **Two days before a meeting** | **E-mail** | **Meeting Facilitator** | **All meeting participants** | | **Status Reports to Project Manager** | **Weekly** **Tuesday** **By noon** | **Paper Copy** | **Team Members** | **Project Manager** | | **Status Reports to Strategic Alignment Team** | | | | | | **Project Schedule Updates** | **Every 2 weeks** **Tuesday** **By COB** | **Update Project Schedule then E-mail** | **Team Members** | **Implementation Schedule Owner** | | | | | | |******image1.wmf** **image2.wmf****
**## Communications_Management_Plan_Sample.docx**
**_Project/Company Name_**
## Communications Management Plan
## Overview
**The purpose of a communications managements plan is to document the key elements of a communications strategy, including** **· frequency (schedule);** **· method of delivery;** **· recipients;** **· format; and** **· owner.** **Effective communication can be** **· formal or informal;** **· verbal or written; and** **· periodic or as needed.** **Elements to Include in the Communications Management Plan**
### The format of a communications management plan can vary, but they should include the following types of information. **| | | | | | | — | — | — | — | — | | **VERBAL COMMUNICATION** | | **WHAT** | **WHEN** | **WHERE** | **OWNER** | **ATTENDEES** | | **Type of Meeting** | **Frequency** **Day** **Time** | **Meeting Location** | **Meeting Owner** | **Project Team Members (it is good to identify them by role or title if possible)** |****| | | | | | | — | — | — | — | — | | **WRITTEN COMMUNICATION** | | **WHAT** | **WHEN** | **METHOD OF DELIVERY** | **SENDER** | **RECEIVER** | | **Type of Communication** | **Frequency** **Day _(if applicable)_** | **Electronic?** **Paper?** | **Person or Group responsible for sending** | **Person or Group who receives the information** |****Example Of A Communications Management Plan:** **This document outlines the plan of communication for the XYZ Project Team.****| | | | | | | — | — | — | — | — | | **WHAT** | **WHEN** | **WHERE** | **OWNER** | **ATTENDEES** | | **Status Meeting** | **Every 2 weeks** **Monday** **10-noon** | **28G1** | **Project Manager** | **Project Team** | | **Called Meetings** | **As Needed** | **TBD** | **Person who calls and leads meeting** | **To Be Determined** |****| | | | | | | — | — | — | — | — | | **WRITTEN COMMUNICATION** | | **WHAT** | **DUE WHEN** | **METHOD OF DELIVERY** | **SENDER** | **RECEIVER** | | **Meeting Minutes** | **Two days after the meeting** | **E-mail** | **Note Taker** | **All participants** | | **Action Item Log** | **Four days after the PMO Status meeting** | **E-mail** | **Note Taker** | **All participants** | | **Meeting Agenda** | **Two days before a meeting** | **E-mail** | **Meeting Facilitator** | **All meeting participants** | | **Status Reports to Project Manager** | **Weekly** **Tuesday** **By noon** | **Paper Copy** | **Team Members** | **Project Manager** | | **Status Reports to Strategic Alignment Team** | | | | | | **Project Schedule Updates** | **Every 2 weeks** **Tuesday** **By COB** | **Update Project Schedule then E-mail** | **Team Members** | **Implementation Schedule Owner** | | | | | | |******image1.wmf** **image2.wmf****
**## 586WEEK2.docx**
Your Course Project is moving forward as you now have an approved project charter. At this point, we want to make sure your Course Project is fitting into the broader organizational structure for the organization you are using while also creating a communication management plan to ensure communication is a best practice. Create a Word document that includes the following sections.
1. Describe the organizational structure.
· Describe the type of the organizational structure that you believe would best suit the company for your course project and why.
2. Create a communications management plan.
· You can review a
**See attachment**. The goal of a communications management plan is to ensure that communication, which is important for all projects, is established. The lines of communication need to be defined so that project managers, project team members, the client and customer, and all relevant stakeholders understand how to properly ensure communication is directed and recorded so there is no confusion. Remember, your responsibility as a project manager is to control the flow of communication. Not having an effective communications management plan can reduce the influence a project manager has. Also, keep in mind communication and types of communication are different for every organization. Your focus for your communication plan will focus specifically on items and events. Therefore, create a communication management plan using the template provided. You can use Excel or Word. The columns will be the following. Review the video for more details about each columns.
· Item/event
· Purpose
· Audience
· Date/frequency
· Who is responsible?
· Authority to release?
**Video**
Check out this 6-minute 9-second
_Project Management: Creating a Communications Plan_ YouTube video.
[https://www.youtube.com/embed/DUE2GqpZbpw](https://www.youtube.com/embed/DUE2GqpZbpw)
3. Create a RAM or a RACI matrix.
· Research a responsibility assignment matrix (RAM) or a responsible, accountable, consulted, and informed (RACI) matrix for the key stakeholders in your project. You may not know the individual's names, so you can complete this part of the assignment using the position or role the stakeholder fulfills for your project.
**## Communications_Management_Plan_Sample.docx**
**_Project/Company Name_**
## Communications Management Plan
## Overview
**The purpose of a communications managements plan is to document the key elements of a communications strategy, including** **· frequency (schedule);** **· method of delivery;** **· recipients;** **· format; and** **· owner.** **Effective communication can be** **· formal or informal;** **· verbal or written; and** **· periodic or as needed.** **Elements to Include in the Communications Management Plan**
### The format of a communications management plan can vary, but they should include the following types of information. **| | | | | | | — | — | — | — | — | | **VERBAL COMMUNICATION** | | **WHAT** | **WHEN** | **WHERE** | **OWNER** | **ATTENDEES** | | **Type of Meeting** | **Frequency** **Day** **Time** | **Meeting Location** | **Meeting Owner** | **Project Team Members (it is good to identify them by role or title if possible)** |****| | | | | | | — | — | — | — | — | | **WRITTEN COMMUNICATION** | | **WHAT** | **WHEN** | **METHOD OF DELIVERY** | **SENDER** | **RECEIVER** | | **Type of Communication** | **Frequency** **Day _(if applicable)_** | **Electronic?** **Paper?** | **Person or Group responsible for sending** | **Person or Group who receives the information** |****Example Of A Communications Management Plan:** **This document outlines the plan of communication for the XYZ Project Team.****| | | | | | | — | — | — | — | — | | **WHAT** | **WHEN** | **WHERE** | **OWNER** | **ATTENDEES** | | **Status Meeting** | **Every 2 weeks** **Monday** **10-noon** | **28G1** | **Project Manager** | **Project Team** | | **Called Meetings** | **As Needed** | **TBD** | **Person who calls and leads meeting** | **To Be Determined** |****| | | | | | | — | — | — | — | — | | **WRITTEN COMMUNICATION** | | **WHAT** | **DUE WHEN** | **METHOD OF DELIVERY** | **SENDER** | **RECEIVER** | | **Meeting Minutes** | **Two days after the meeting** | **E-mail** | **Note Taker** | **All participants** | | **Action Item Log** | **Four days after the PMO Status meeting** | **E-mail** | **Note Taker** | **All participants** | | **Meeting Agenda** | **Two days before a meeting** | **E-mail** | **Meeting Facilitator** | **All meeting participants** | | **Status Reports to Project Manager** | **Weekly** **Tuesday** **By noon** | **Paper Copy** | **Team Members** | **Project Manager** | | **Status Reports to Strategic Alignment Team** | | | | | | **Project Schedule Updates** | **Every 2 weeks** **Tuesday** **By COB** | **Update Project Schedule then E-mail** | **Team Members** | **Implementation Schedule Owner** | | | | | | |******image1.wmf** **image2.wmf****
**## 586WEEK2.docx**
Your Course Project is moving forward as you now have an approved project charter. At this point, we want to make sure your Course Project is fitting into the broader organizational structure for the organization you are using while also creating a communication management plan to ensure communication is a best practice. Create a Word document that includes the following sections.
1. Describe the organizational structure.
· Describe the type of the organizational structure that you believe would best suit the company for your course project and why.
2. Create a communications management plan.
· You can review a
**See attachment**. The goal of a communications management plan is to ensure that communication, which is important for all projects, is established. The lines of communication need to be defined so that project managers, project team members, the client and customer, and all relevant stakeholders understand how to properly ensure communication is directed and recorded so there is no confusion. Remember, your responsibility as a project manager is to control the flow of communication. Not having an effective communications management plan can reduce the influence a project manager has. Also, keep in mind communication and types of communication are different for every organization. Your focus for your communication plan will focus specifically on items and events. Therefore, create a communication management plan using the template provided. You can use Excel or Word. The columns will be the following. Review the video for more details about each columns.
· Item/event
· Purpose
· Audience
· Date/frequency
· Who is responsible?
· Authority to release?
**Video**
Check out this 6-minute 9-second
_Project Management: Creating a Communications Plan_ YouTube video.
[https://www.youtube.com/embed/DUE2GqpZbpw](https://www.youtube.com/embed/DUE2GqpZbpw)
3. Create a RAM or a RACI matrix.
· Research a responsibility assignment matrix (RAM) or a responsible, accountable, consulted, and informed (RACI) matrix for the key stakeholders in your project. You may not know the individual's names, so you can complete this part of the assignment using the position or role the stakeholder fulfills for your project.
**## Communications_Management_Plan_Sample.docx**
**_Project/Company Name_**
## Communications Management Plan
## Overview
**The purpose of a communications managements plan is to document the key elements of a communications strategy, including** **· frequency (schedule);** **· method of delivery;** **· recipients;** **· format; and** **· owner.** **Effective communication can be** **· formal or informal;** **· verbal or written; and** **· periodic or as needed.** **Elements to Include in the Communications Management Plan**
### The format of a communications management plan can vary, but they should include the following types of information. **| | | | | | | — | — | — | — | — | | **VERBAL COMMUNICATION** | | **WHAT** | **WHEN** | **WHERE** | **OWNER** | **ATTENDEES** | | **Type of Meeting** | **Frequency** **Day** **Time** | **Meeting Location** | **Meeting Owner** | **Project Team Members (it is good to identify them by role or title if possible)** |****| | | | | | | — | — | — | — | — | | **WRITTEN COMMUNICATION** | | **WHAT** | **WHEN** | **METHOD OF DELIVERY** | **SENDER** | **RECEIVER** | | **Type of Communication** | **Frequency** **Day _(if applicable)_** | **Electronic?** **Paper?** | **Person or Group responsible for sending** | **Person or Group who receives the information** |****Example Of A Communications Management Plan:** **This document outlines the plan of communication for the XYZ Project Team.****| | | | | | | — | — | — | — | — | | **WHAT** | **WHEN** | **WHERE** | **OWNER** | **ATTENDEES** | | **Status Meeting** | **Every 2 weeks** **Monday** **10-noon** | **28G1** | **Project Manager** | **Project Team** | | **Called Meetings** | **As Needed** | **TBD** | **Person who calls and leads meeting** | **To Be Determined** |****| | | | | | | — | — | — | — | — | | **WRITTEN COMMUNICATION** | | **WHAT** | **DUE WHEN** | **METHOD OF DELIVERY** | **SENDER** | **RECEIVER** | | **Meeting Minutes** | **Two days after the meeting** | **E-mail** | **Note Taker** | **All participants** | | **Action Item Log** | **Four days after the PMO Status meeting** | **E-mail** | **Note Taker** | **All participants** | | **Meeting Agenda** | **Two days before a meeting** | **E-mail** | **Meeting Facilitator** | **All meeting participants** | | **Status Reports to Project Manager** | **Weekly** **Tuesday** **By noon** | **Paper Copy** | **Team Members** | **Project Manager** | | **Status Reports to Strategic Alignment Team** | | | | | | **Project Schedule Updates** | **Every 2 weeks** **Tuesday** **By COB** | **Update Project Schedule then E-mail** | **Team Members** | **Implementation Schedule Owner** | | | | | | |******image1.wmf** **image2.wmf****
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